CONSULTANCY SERVICES FOR THE GRAPHIC DESIGN OF E-DRIVER AND E-CONDUCTOR TRAINING MANUALS
Organisation: Flone Initiative Trust
Location: Nairobi
End Users: Public transport companies/organisations in e-mobility & ICEV (SACCOs, Manufacturers/assemblers, distributors, etc)
Duration: 4 Weeks
Reports to: Executive Director or Designate
1. Background
Flone is a mission-driven organisation reimagining what public transport can be: safe, inclusive, and accessible for everyone. We train operators, shift mindsets, and advocate for systems that serve people first. We do this by uniting communities, policymakers, and stakeholders in a shared mission to build equitable public transport systems. Our vision is a just public mobility system.
2. Objective
Flone Initiative is looking to engage a qualified graphic designer to develop user-friendly and visually appealing training manuals: one for e-conductors and another for e-drivers. These manuals must effectively communicate technical content while improving usability and engagement for various learners.
3. Scope of Work
The consultant will be responsible for:
- Designing the layout and visual identity of both manuals.
- Translating technical content into engaging formats using infographics, icons, and illustrations.
- Ensuring consistency in branding and formatting across both documents.
- Incorporating readable fonts and appropriate colour contrast.
- Preparing both print-ready and digital versions of the manuals.
- Executing design revisions based on feedback from the Flone team.
4. Deliverables and Timeline
The consultant is expected to deliver the following within the agreed timeline
| Deliverable | Timeline |
|---|---|
| Contract signing & inception meeting | Week one |
| Draft Designs for both training manuals | End of Week two |
| Submission of final designs and print-ready files | Beginning of Week four |
5. Qualifications and Experience
The consultant should have:
- Proven experience in graphic design, particularly for manuals, publications, or toolkits.
- Strong design portfolio demonstrating the required experience.
- Understanding of accessibility and inclusive design principles.
- Experience working on transport and social impact projects (added advantage).
6. Reporting and Supervision
The consultant will report to Flone Initiative’s Executive Director or a designated representative. Regular progress updates and consultations will be required to ensure alignment with organisational expectations.
7. Budget and Payment Terms
- 50% payment upon contract signing.
- 50% payment upon submission of approved final manuals.
8. Application Process
Interested candidates should submit the following:
- A cover letter expressing interest and suitability.
- A financial proposal.
- A portfolio of relevant design work.
- Proposed timeline for completion.
Deadline: Not later than 24th April, 2026
Email: [email protected]
Email Subject: Graphic Designer Consultancy Service
9. Evaluation Criteria
- Quality and relevance of submitted portfolio (40%)
- Relevant experience and qualifications (20%)
- Financial proposal (30%)
- Ability to deliver within the stipulated timeline (10%)
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